EvidenceMind AI Inc. · Toronto and Edmonton
We help small businesses stop losing calls, bookings, and follow ups to manual work. We help healthcare and enterprise teams put AI into workflows that have to stand up to review. Every engagement starts with a fixed scope assessment, so you know the cost and the deliverable before anything is built.
Pick a time that suits you, or send a message instead.
Who we help
A clinic losing after hours calls and a hospital team reviewing evidence need very different things. Pick the one that sounds like you.
Track one
Clinics, dental, law firms, real estate, brokers, trades, accounting, and local service businesses in Toronto, Edmonton, and across Canada.
The problem: calls go unanswered, leads go cold, admin eats the day, and no one has time to chase reviews or follow ups.
Track two
Health organizations, research groups, professional services firms, and enterprise operations teams.
The problem: the information exists but it is scattered, the review work is manual, and any AI you introduce has to be explainable to people who will question it.
Consulting
Most AI projects fail because the wrong problem was chosen. We start every relationship by working out whether AI is even the right answer, and we put that in writing before anyone commits to a build.
Start here
No cost 30 minutes
A straight conversation about where your time and money are going. If AI is not the right fix, we will say so.
Small business
Fixed fee about 1 week
A review of how enquiries, bookings, and follow ups actually flow through your business, and what to automate first.
Healthcare and enterprise
Scoped project 2 to 4 weeks
A deeper look at data sources, workflows, risk, and governance, ending in a roadmap your leadership can act on.
A monthly retainer for organizations that want a second opinion on vendor choices, AI proposals, and governance questions without hiring a full time specialist.
Practical sessions that teach your team to use AI tools properly, including where they are reliable, where they are not, and what should never be pasted into one.
Track one services
Built on established platforms and configured around how your business already runs. Most clients start with one or two of these and add more once they see it working.
Answers calls around the clock, handles common questions, books appointments, and passes urgent calls to a person.
Any call you cannot take gets an instant text, so the enquiry stays alive instead of going to a competitor.
Online scheduling with confirmations and reminders that reduce no shows and cut the back and forth.
Email, web chat, text, and Google Business messages answered consistently, with anything sensitive routed to you.
New enquiries get chased on a schedule you set, so nothing depends on someone remembering to call back.
Requests go out automatically after an appointment, which builds the local search presence that brings in new work.
Campaigns, lead capture, and a simple pipeline so you can see where every enquiry came from and what happened to it.
One view of calls answered, bookings made, enquiries captured, and reviews earned, without digging through tools.
Track two services
Work that has to survive questioning. Sources are traceable, assumptions are stated, and a person stays in the loop wherever the stakes justify it.
Where AI realistically fits, what it would take, and which use case to prove first.
Retrieval and summarization across documents, records, and research, with citations back to the source.
Triage, review, and summarization built into existing approval steps rather than beside them.
Purpose built applications for cases where configuring an existing tool will not do the job.
Data handling, access, retention, and residency reviewed and documented for the specific project.
Success measures agreed before the build, then measured honestly afterward, including when the answer is no.
What an engagement looks like
Illustrative examples of how engagements are usually shaped. They show the pattern of the work rather than describing specific clients.
Small business
Professional services
Enterprise operations
How it works
No open ended retainers and no discovery that runs for months. Each stage ends with something concrete, and you decide whether to continue.
Day one, 30 minutes, free
We talk through where time goes and what is slipping. You leave with two or three ideas whether or not you hire us.
Week one to two, fixed fee
A written plan: what to automate, in what order, what it costs to run, and what should be left alone. Yours to keep either way.
Two to four weeks, fixed scope
One workflow goes live on real work, with the success measures agreed beforehand so the result is not a matter of opinion.
Ongoing, optional
If the pilot holds up, we extend it. Monitoring and support continue month to month, and you can stop when it stops paying.
How we work with you
Hiring an AI consultant is hard to judge from the outside, so we try to remove as much of the risk as we can before you spend anything meaningful.
Questions
Anything not covered here, just ask in the form. A straight question gets a straight answer.
It depends on scope, which is exactly why we quote a fixed fee after the free consultation rather than publishing a number that would not apply to you. Small business automation typically starts with a short assessment and a single workflow, which is a modest commitment. Healthcare and enterprise work is scoped as a project with a defined deliverable. You will have the price in writing before anything begins.
Yes, and we prefer it. One workflow, measured, is a much better test than a large programme built on assumptions. If the first piece works, expanding is straightforward. If it does not, you have lost very little.
No, and you should be cautious of anyone who says they do. For most small business automation, established platforms already handle calls, scheduling, messaging, and follow ups reliably. Our work is choosing the right ones, configuring them around your business, and connecting them properly. Custom software is for cases where configuration genuinely will not do the job.
Data handling, access, retention, and where information is stored are reviewed and documented for each project before any sensitive information is involved. Accounts and data stay under your control. For health information there are additional requirements around residency and formal agreements, and those are settled during planning rather than afterward.
Usually, though it is one of the first things we check rather than assume. Some practice management and industry systems have good integration options, some have limited ones, and a few have none at all. Where a direct connection is not possible we look at workable alternatives, and if there is no sensible path we will tell you during the assessment rather than after you have paid for a build.
Small business automation such as call handling, booking, or follow ups can usually be live within a couple of weeks of the assessment. Healthcare and enterprise work takes longer because privacy review, integration, and evaluation are part of doing it properly.
Then we will say so. A fair number of problems that look like AI problems are process or staffing problems, and automating a broken process just makes it fail faster. Being told that in a free consultation is a better outcome for you than discovering it after a build.
We work with clients in Toronto and Edmonton, and remotely across Canada. EvidenceMind AI Inc. is a Canadian company incorporated in Alberta. Most of the work is done remotely regardless of location, with on site time where it genuinely helps. Clients elsewhere in Canada and internationally are welcome, subject to the usual privacy and data residency considerations.
Get in touch
Book a free 30 minute consultation. We will look at where the hours and the enquiries are going, and point out two or three things worth fixing first. If none of them need us, that is a fine outcome too.
Pick a time in the calendaror use the form if you would rather write first
